There’s no 2 ways about it: Antarctica travel isn’t cheap. Demand is soaring yet less than 50000 people visit the Antarctica each season. Compare that to the 30 million visitors London receives! Reaching the Antarctica is a mission too, with long flights (or drive in our case) and passage across the roughest seas on the planet. So while you need deep pockets, Antarctica travel on a budget is possible and you can save thousands on the book price.
Antarctica travel on a budget
How to get a last minute Antarctica deal
So how do you bag a last minute Antarctica deal? Here we’ve set out a few simple guidelines to follow to help you bag a deal of a lifetime based on our experience.
- Do your homework
- Be flexible
- Make contact with tour agencies
- Know when to book
- Be prepared to not book
- Have a mechanism to pay the bill immediately
Do your Antarctica homework
If you’re lucky enough to even consider travelling to the Antarctica, the chances are, this is a once in a lifetime trip. As such, you want to choose well so make sure to do your research before you think about booking. Consider the prices, what’s on offer at different times of the Antarctica season, itinerary options, expedition companies and trip duration. Even the size of the cruise ship and number of passengers it carries will have an impact on the kind of expedition you have.
We’ve put together a detailed guide on everything you need to know before booking your Antarctica cruise.
Homework made easy: everything you need to know before travelling to the Antarctica
Antarctica tour agencies will try to sell you the cruises they have available. Any trip to the Antarctica, on any ship and at any time of the season will be incredible so it wouldn’t be difficult to succumb to the amazing brochure photos of icebergs, cute penguins and close encounters with whales. With such huge price tags, make sure you get what you want. And knowing what that is before you go shopping is critical.
When we went to book our last minute Antarctica cruise, we knew exactly where we wanted to visit. We were offered better deals on alternative itineraries but we knew if we took up those offers, we’d have compromised our must-do list and ended up regretting it.
Having done your homework thoroughly and set out clearly the things that are important to you and even some nice-to-haves, you can quickly short list the offers when they begin to roll in.
Need inspiration? Try these encounters with wildlife in Antarctica
This is pretty key to increasing your chances of bagging a terrific deal, especially a last minute one. The more flexible you are in relation to your travel dates, cruise duration and even itinerary, the more options you’ll have. If you’re too rigid, you may be unable to secure a last minute deal to suit you.
As we’ve already said, we were offered deals that had we taken, would have saved us a greater proportion of the original book price. We weren’t flexible enough to take these though.
If you can travel to the departure port of Ushuaia or Punta Arenas at short notice (usually a week or so), and you’re happy to accept any itinerary at any time of the season, we think you’re almost sure to get a deal.
Make contact with the tour agencies
There’s plenty of tour agencies selling Antarctica cruises on behalf of the expedition operators but not all offer every cruise and some are prepared to cut prices more than others. Here’s a list of some of the agencies and tour operators we had on our shortish list when we booked our Antarctica trip as an example – there are others so do your homework:
Sign up for the tour agency newsletters and make contact with them as early as possible. If you can’t make contact in person, ask them to call you and have a chat. Make the agent aware of exactly what you’re looking for; letting them know you’re dealing with other agencies too isn’t going to do any harm to your deal hunting efforts. Ask for a list of cruise operators that participate in last minute deals.
Keep in regular contact with the agents. As the season progresses and the dates of the cruises you’d like draws near, call them and remind them you’re still looking for a last minute deal. Try not to make a nuisance of yourself but make sure the agents remembers you too!
Most tour agencies quote for Antarctica cruises in US dollars. It helps to be able to compare like for like but make sure you understand in what currency you will pay and if any of the agents have a better exchange rate for the currency you’re most interested in.
When we were shopping around, 3 agencies quoted us the same US$ price for a cruise but one of those agencies was British and had a great exchange rate on the dollar. If we’d wanted this cruise, we’d have saved a further £1000 each by booking with the British agent.
Know when to book
Often, the agencies offer an ‘early bird discount’ of around 20% if you book pretty soon after the tour operators release the cruise dates and prices. If you want to be sure of booking a specific trip, this is the best way to save a few pound.
For Antarctica travel on a budget and a much greater discount, you’ll need to wait until closer to the departure date. The tour operators notify the agencies of additional discounts for any cabins not already sold, and in turn they’ll notify anyone they think is likely to buy it. This is where you need to make sure the agent remembers you.
We were in Ushuaia when we booked our trip. 2 agents offered us the cruise we wanted and both came to us with a last minute deal before anyone else. They knew we had our credit card at the ready!
In our experience, the tour operators release their lowest fares around 14 – 8 days before the departure date. This is where your finest haggling skills need to be polished.
While the tour operator has released the prices, the tour agencies are obviously still making a profit so probably have a little wriggle room. Make sure you have at least 2 tour agencies offering you a last minute deal on the same cruise. Call all of them you’re already in touch with and ask them for their best prices. If there’s one agent you’d prefer to book with but they’re not offering the best deal, tell them. They might just price match their competition!
Make sure you know how many cabins are available and the last minute deals on each of them. You can try to assess the likelihood of the prices falling a little further before departure. Of course you run the risk they will sell out or indeed the prices could rise again. We met one man who was paying for his last minute deal the day before departure in Ushuaia at the lowest price for his specific itinerary we’d heard of. Equally, a couple we met held out a little longer for the same trip as us and ended up paying a higher price. Such are the laws of supply and demand.
Our advice is if the package is everything you want at a price you’re happy with, go ahead and book it. Then don’t look back!
Be prepared to not book
Antarctica travel on a budget is possible but it could be you’re unlucky on your first attempt. If you don’t secure a last minute deal be prepared to walk away and not book a cruise that, for you, is 2nd best.
The chances are you will feel some disappointment and you can always try again next year, perhaps with more flexibility.
Have a mechanism to pay the bill immediately
Once you’ve accepted a last minute deal for your Antarctica cruise, things will move fast. Some agencies will be able to hold the cabin for 24 hours for you but most will be unable to confirm your booking until you’ve paid. This means you need to pay fast.
Because the departure date is likely to be days away, you’ll need to pay in full immediately. Debit cards and bank transfers take a few days so these aren’t accepted for last minute deals. The only ways to pay are via credit card or PayPal.
PayPal has some hefty charges so you may want to avoid this.
If paying by credit card, make sure you’ve already cleared a high enough credit limit with your bank. Or you have enough cumulative credit across multiple credit cards. It’s worth calling them too to notify them of a large transaction so they don’t decline it. And make sure to pay the balances off in full so as not to incur any interest charges!
While Antarctica travel on a budget doesn’t sound plausible, follow these simple steps and you too could save thousands on what will no doubt be an adventure of a lifetime!
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